Facility Use

Our schools and facilities are part of our community and are available for community groups to rent during non-school hours. We offer a variety of buildings, spaces and fields for community use.

Basic Requirements

  1. Facilities are available for use Monday-Friday 5:00 pm to 10:00 p.m. when school is in session; however,
     official programs and activities of the Monroe School District receive first priority for scheduling.
  2. During weekends and school holidays, a minimum facility use charge of 2 hours is required if
     custodial staff are necessary (see fee schedule below).
  3. Facility use requests and required documentation must be submitted for the approval process
    at least 10 business days prior to 
    the date of the scheduled event, except in rare instances when
    circumstances prevent such prior knowledge.
  4. The Facility Use Agreement must be signed and returned in order to confirm reservation.
  5. All youth sports activities must also fill out and submit a Head Injury & Cardiac Arrest Compliance
    Form (found below).
  6. Facility Use fee payments are due prior to the scheduled event. For lengthy sports seasons,
    a 30% deposit is required at the time of scheduling. 

  7. Proof of insurance must be provided prior to facility use (see insurance requirements below). 
  8. Read Policy 4260 & 4260P - Use of School Facilities before you submit a facility request.
  9. Read Monroe School District's Notice of Non-discrimination.

Requesting a Facility

We are excited to announce that Monroe School District is moving to Event Manager, a new online event and calendar management system, on August 1, 2024. This transition will help our district manage events more effectively, ensuring our facilities continue to be utilized in the best possible manner. This also means you’ll have a slightly different process for submitting event requests, but you can continue to expect ease of use and consistent communication. 

Prior to August 1, 2024,  please reach out directly to our facilities department to make facility use requests at facility-use@monroe.wednet.edu.

Beginning August 1, 2024, community members should submit facility use requests online via Event Manager (link will be available beginning August 1, 2024), our facility use request platform (MSD staff who need to reserve facilities for official school events, will have a different login link). Instructions on requesting facilities through Event Manager are outlined below.

Mandatory Insurance Requirements

A certificate of insurance is required for all community groups using district facilities for accident and liability covering persons using the district’s facilities. The facility user shall name Monroe School District as “additionally insured” on their insurance policy, with liability coverage of at least $1,000,000 combined single limit. This insurance shall be primary. Reservation requests will be cancelled if proof of insurance is not provided at least one week prior to the intended rental date.

NOTE: A user who doesn’t have coverage in effect at the time of application may apply for low cost, special events liability insurance, available through the school district’s carrier, Arthur J. Gallagher Risk Management Services, Inc.

Additional Form for Youth Athletic Groups

All youth sports organizations are required to complete the following compliance form. Completed forms can be sent to facility-use@monroe.wednet.edu. Forms are required yearly.

Facility Use Rental Rates

Community members are encouraged to use school facilities, but will be expected to reimburse the district for such use to ensure that funds intended for education are not used for other purposes. On recommendation of the superintendent, the board sets the rental rates schedule. The fee schedule is evaluated on a biennial basis.

Facility Use Fee Schedule

Contact Us

For assistance, please call our Facility Use Department at (360) 804.2670 or email facility-use@monroe.wednet.edu.