Facility Use

10/25/21 Facility Use Update

Our schools and facilities are part of our community and are available for community groups to rent during non-school hours. We offer a variety of buildings, spaces and fields for community use.

Basic Requirements
  1. Regular hours are M-F 5:00 pm to 10:00 pm when school is in session.
  2. During weekends and school holidays, a minimum facility use charge of 2 hours is required when there is a custodial staff scheduled.
  3. Facility use requests and required documentation must be submitted for the approval process at least 2 weeks prior to
    the date of the scheduled event.
  4. A Facility Use Agreement must be signed and returned in order to confirm reservation.
  5. Facility Use fee payments are due prior to the scheduled event. For lengthy sports seasons, a 30% deposit is required
    at the time of scheduling. 
  6. Proof of insurance must be provided prior to facility use. 
  7. Concussion/Youth Compliance form needs to be completed for all youth sports activities.

Requesting a Facility

Monroe School District facilities can be requested, per district policy, through SchoolDude below.
  1. Read Policy 4260 & 4260P - Use of School Facilities before you submit a facility request.
     
  2. Read the Facility Use How to Guide. This page contains very helpful information for all users.
     
  3. Request a facility by logging into SchoolDude (for community members). The login link is located in the upper right hand corner. MSD staff who need to reserve facilities for school events, please login here.

Mandatory Insurance Requirements

A certificate of insurance is required. The facility user shall name Monroe School District as “additionally insured” on their insurance policy, with liability coverage of at least $1,000,000 combined single limit. This insurance shall be primary. Reservation requests will be cancelled if proof of insurance is not provided at least one week prior to the intended rental date.

NOTE: A user who doesn’t have coverage in effect at the time of application may apply for low cost, special events liability insurance, available through the school district’s carrier, Arthur J. Gallagher Risk Management Services, Inc.

COVID-19 Requirements

All organizations are required to complete the following forms. Completed forms can be emailed to facility-use@monroe.wednet.edu.

Additional Form for Youth Athletic Groups

All youth sports organizations are required to complete the following compliance forms. Completed forms can be sent to facility-use@monroe.wednet.edu. Forms are required yearly.

Facility Use Rental Rates

Stadium & Fields Gyms & Meeting Spaces Additional Fees

Contact Us

For assistance, please call our Facility Use Department at (360) 804.2579.