Public Records
All records maintained by Monroe School District are available for public inspection unless specifically exempted by law.
How to Submit a Public Records Request
Public records requests can be made through the District’s Public Records Request Portal, NextRequest.
Public records requests may also be made in-person during the District's normal business hours, in writing by letter, fax, or email addressed to the Public Records Officer, or by telephone, including the following information:
- Name, address, telephone number, and email address of requestor;
- Identification of the public records adequately defined for the Public Records Officer or designee to locate the records
Response to Requests
Within five business days of receiving a public records request, we will respond in one of the following ways:
- Provide the records
- Provide a reasonable estimate of the time necessary to respond to the request
- Contact the requestor to clarify the request
- Deny the request and cite why it was denied
If the records requested contains information exempt from disclosure, the district will produce as much of the record as possible with the exempt portions redacted and include a written explanation of the redaction.
Public Records Request Fees
Per School Board Policy 4040P, the cost for public records is:
- Physical copies: $0.15 per page
- Electronic copies: $0.10 per page
- E-mails: $0.05 per 4 files
- Video: $0.10 per GB
- Storage device: The actual cost of any digital storage media or device provided by the district
- Postage: The actual cost of any container or envelope used to mail the copies to the requestor, and the actual postage or delivery charge
- There is no cost to inspect records in person (by appointment)
If charges apply, an invoice will be sent to the requestor and payment of fees is due prior to releasing records. Fees may be paid online ($0.40 + 3.99% convenience fee for all credit card transactions), or by cash or check made out to Monroe School District.
Requests for Lists of Names
Washington law prohibits the Monroe School District from providing access to lists of individuals when such lists are requested for commercial purposes (RCW 42.56.070(8)). Commercial purposes, in this context, include business activities by any form of business enterprise that are intended to generate revenue or financial benefit. While the Public Records Act (PRA) generally prohibits an agency from inquiring as to a requestor’s purpose, it expressly authorizes an agency to inquire as to a requestor’s purpose when necessary to determine whether the requestor is seeking a list of individuals for commercial purposes (RCW 42.56.080).
If requesting a list of names, the requestor must also submit a Commercial Purposes Declaration. The Commercial Purposes Declaration can be found here.
Contact
Erica Rothman, Public Records Officer
rothmane@monroe.wednet.edu (please indicate in the subject line: Public Records Request)
(360) 804-2500
U.S. Mail
Monroe School District
Attn: Public Records Officer
14692 - 179th Avenue SE
Monroe, WA 98272
Fax
(360) 804.2529